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What are farewell letters?
Farewell, or goodbye letters, are letters in which one says goodbye before leaving. People write letters of farewell when moving out of their hometown/country or leaving their current employment workplace. One can write farewell letters to friends, neighbors, current employers, and close acquaintances. In a nutshell, These are formal letters written to thank people, offer them their contact information, and wish them well for future endeavors.
When and how to send farewell letters?
You can send a typed or printed letter and a handwritten one. It is recommended to send farewell/goodbye letters a day or two before your last day. This way, your boss has ample time to respond and bid farewell in person. Remember to submit your farewell letter after you have submitted your resignation letter and also before your last working day.
Importance of farewell letters to your boss:
Farewell letters help in conveying your message of leaving. It gives the reason why a person is bidding farewell. It allows one to be thankful for the memories and experiences with their boss. This way, It helps in keeping your professional network intact. The farewell letters Template help maintain positive relations with people even when you are long gone. This is the reason it paves the path of getting a reference letter, required when applying for a job.
What is the format to write a farewell letter Template?
A farewell letter can be formal or informal depending on your bond with that person. Following is the basic and general way of writing a farewell/goodbye letter:
- Subject line:
- 1st paragraph: in this para, let your boss/colleagues know about you leaving the employment and the reason behind it.
- 2nd paragraph: here you can mention all the good memories you have had with them.
- 3rd paragraph: this paragraph contains your contact details so that people can reach out to you.
- Closing: End your letter by reiterating your gratitude
Examples of Farewell Letter Templates
Steps to writing farewell/goodbye letter:
Following are steps to write your boss/colleague a farewell letter Templates:
- Subject line: mention the subject of the letter. You can either write ‘update’, ‘moving out’, or ‘staying in touch.’
- 1st paragraph: this paragraph must include:
- Start with greetings: to start with greetings is the first rule followed by the recipient’s name. If you share a strong bond, you can also refer them with their first name.
- Mention your last day: after starting with greetings, remind your boss/colleagues of your last day.
- Show your gratitude and appreciation: next step is to express your gratitude and affection. You can also mention their impact on your personality. If this letter is for your boss, you can discuss their impact on your professional life. Let them know the skills you have learned from them or how they have been an inspiration for you.
- 2nd paragraph: the second paragraph should include:
- Share memories: Discuss the time you guys have spent with each other and the memories made. Tell them you enjoyed their company and would definitely miss them in the future.
- Wish them success in the future: it is very important to leave on good terms. So you need to wish them success and happiness in their future endeavors.
- 3rd paragraph: now wrapping it up, don’t forget to mention your contact information. This can include your personal cell phone number, email address, residential address, and social media account links. You can give your Facebook, Instagram, LinkedIn, and Twitter id links. this way you can maintain the bond even after leaving. If you are writing a letter through email, you can add your social media account links so that you guys can remain in touch.
- Closing: say thanks and wish greetings again. You can now close your letter with a closing salutation followed by your signature. If you have typed and printed your letter, still sign your name by hand.
Ways to send letters of farewell:
There are a number of ways to say goodbye to your acquaintances. This majorly depends on the bond you share with them. Below are mentioned some ways one can bid farewell in the workplace:
- Cards: Cards are a good way to say goodbye. You can also get customized cards as well for some close peers. Cards also contain thoughtful messages if you’re unsure what to write.
- Email: you can also send an email to thank them for their support. You can send a detailed one to the people you are close with.
- Send a gift: if you have enough budget, you can gift chocolates, flowers, or accessories according to the person’s taste.
- Throw a farewell party: you can even organize a farewell party. Ask your close ones for lunch, dinner, or even over drinks.
Farewell Letter Templates
Ways to send letters of farewell:
There are a number of ways to say goodbye to your acquaintances. This majorly depends on the bond you share with them. Below are mentioned some ways one can bid farewell in the workplace:
- Cards: Cards are a good way to say goodbye. You can also get
- Images: we have attached link for Farewell Letter
Some tips to keep in mind when writing a farewell letter Template:
Following are some points to keep in mind while writing a farewell letter:
- Let your supervisor know: if you have planned to leave your current employment, let your supervisor know in the first place. Resign and then only a farewell letter. If you have a predefined company policy, follow that to break your employment leaving news.
- Keep it concise: keep your letter to the point. Articulate everything you have to very concisely.
- Know your audience: you can write a formal or informal letter depending on the type of relationship you share with them. Therefore, it is essential to know your audience before writing the letter.
- Keep your letter tone polite: Be friendly. Your farewell letter should contain a polite tone of writing. It would help if you mentioned your gratitude and respect for them.
- Mention memories positively: share your happy and positive memories with the person.
- Mention your experience: mention your experience and how you have learned from them with time.
- Mention your plans: briefly explain your plans and goals. You can discuss whether you plan to work or take a break for personal reasons.
- Proofread: make sure to proofread before sending the letter.