Do you want to brand your hotels and are looking for the best templates for receipts? We provide the best templates that can be customized according to your priorities.Free Templates are available in pdf, word, and excel format ready to download. Before that let’s consider what are Hotel Receipts?
What are the Hotel Receipts?
A hotel receipt is a document that is issued to the customer when money is received. It is proof that the customer has paid for his stay and services availed in that time period. A hotel administration must provide a payment receipt to a customer for confirmation of the transaction. Hotel receipts can be generated electronically or manually. Hotel staff usually receptionist at the time of check-out issues receipt to customers that may include details like name, check-in date, etc.
Significance of Hotel Receipts:
- The electronic hotel receipts are hardcopy of the record of the transaction as they contain the details and time of payment received by the hotel administration.
- The receipts can be issued while dealings with stock suppliers and clients in hotels.
- They are considered legal documents.
- A copy of this receipt is handed over to the customer at the time of payment that can be used to track payment records.
- It can be used by tax authorities to counter-check that sales and related taxes are not hidden.
- Hotel receipts contain the services and amenities provided by the hotel.
- Hotel receipts may include invoice numbers to track payments.
Types of E-Receipts:
Hotel Receipts are generally of two types. One is the manual receipt and another one is electronic.
Manual Hotel Receipts:
Manual receipts were once very common before the advent of technology. They lack marketing and advertising strategies and just payment and customer information were mentioned. It was a primitive idea with the only purpose of proof of transaction.
Electronic Hotel Receipts:
Electronic receipts are very common now a day. They are not only budget-friendly but also part of a paper-free working environment. Electronic receipts can be for multi-purposes like they not only update about transaction detail but also help in advertising the hotels. They contain different kinds of information like transactions, amenities availed, the room allotted, and guest information. The templates of electronic receipts matter most. You can download different templates available in pdf, word, and excel format for your hotels by just clicking the download button. You can also download advance payment receipt template with excel format here.
More about Electronic Hotel Receipts:
Electronic hotel payment receipts are generated by computers automatically once payment status is updated. These electronic receipts can be used by hotels to track their customers that support “Business intelligence”. Business Intelligence refers to strategies and technologies used by companies to manage business information and possibly for data analysis. They can also be used by hotels to adapt their marketing and advertising campaign toward customers. Possible ways to distribute electronic receipts are using email, an app or websites and BLE (Bluetooth Beacons) transmit using cell phones.
Why choose the best templates for your hotel receipts?
Business is all about marketing and advertising. Only those businesses become successful that know how to market their services and products in the best way. The same goes for the hotels, apart from providing the best services to their customers it is of utmost necessity to market your brand. The best way to do so is to advertise through to hotel receipts as they go hand to hand. The templates of hotels can be different in content and appearance depending upon services. Hence hotels brand through receipts by advertising their services and accommodations. This makes the templates of receipt quite important. We will help you in this regard. Download the best of our templates to attract a large number of clients.
What should your template comprise?
The choice of templates for your hotel receipts is in your hand. You can give it a decent look and include any information you want. You can customize templates of receipt for business as per your necessity. But you must include the following terms to make it effective:
- Name of Guest
- Contact details such as e-mail address and phone number
- Address of Guest
- Check-in and Check-out dates
- Room Allotted and Room type
- Number of Night spent in the hotel
- Services availed i.e. Dining, Laundry, etc.
- Payable Amount
- Payment Status
- Invoice Number
- Tax implied
- Hotel Contact Details
These all items must be part of your hotel payment receipts in a well-arranged manner so that it is easy for the customer to comprehend transaction details. Details like the room number, room amenities, and count of the night spent at the hotel must be included in the generated receipts so that guest may know the exact details about his stay. Payment can be paid using cash or debit/credit card. At the time of generation of electronic cash receipts, there must be a separate section to mark the mode of transaction.
There must be space for the customer to affix his signature to affirm that he has availed and paid the charges for his stay at the hotel. The invoice number issued to a customer must be mentioned in the e-receipt. An invoice number is a unique number that is generated by the hotel administration while issuing an invoice to the customer. It is used for tracking payments. It is usually 3-5 digits long.
Customize Hotel Brand:
It is also good practice to add additional information such as hotel contact and address details. It will help guests to contact the hotel if needed in the future. It is also one of the marketing strategies. You can also customize the hotel logo and motto at the start of the template that serves as an identity of the hotel.
How to create and customize a Hotel E-Receipt template?
As we have discussed the significance of hotel receipts before, let’s discuss the guideline to generate and customize a template for an electronic receipt for your hotel.
- List all your requirements related to receipt. Download a free receipt template that meets your requirements.
- To customize the receipt template, first of all, include all relevant fields to your requirements i.e. Name of Guest, Payment Status, etc.
- Once you have customized fields, start designing the template to make it presentable. Some templates have already been designed you just need to format them
- Insert Logo, name, and motto of the hotel in fields provided. Add contact details in the footer.
- Customize graphics and color for the receipt according to the theme of your hotel.
- Make sure before printing that your template is error-free because it might have a bad impact on guests.
Free templates are available in pdf, word, and excel format. Download and customize payment receipts templates to market your business!