If you are a business owner or you work in a high position, you may occasionally receive requests from employees to provide proof of their employment. Your employees need proof of their employment to a third party, which could be an employer, an institute for financial education, or any finance department. You can fulfill these requests by providing them with employment verification letters.
If you think that you are not good at composing such verification letters then you can get help from employment verification letter samples. The verification letter document confirms the employment of the employee, employment status, salary information, employment dates, and other details.
The information that should be written in the verification letter depends on the requirements of the third party, and also depends on the reason for asking for such a letter by the third party, and what your business or company allows you to share with the third party in the employment verification letter.
When an employment verification letter is needed
There could be many reasons for which your employee needs an employment letter. The format of the verification letter varies according to the needs of the third party, and for this, you can use free downloadable employment verification letter samples. Below are a few reasons for which your employee may ask you for a letter of employment verification:
- He is pursuing an opportunity with another employer, and that third party or company wants to verify his employment as a check process.
- He is requesting a loan payment, and the bank wants to confirm his current income before approving his request for a loan.
- He has applied for rent a home, and the property management company wants to confirm that he can afford the rent payment, maintenance, and deposit.
- He is applying for an auto loan and home mortgage, and the person who lends money wants to confirm that the employee has a steady and decent job.
When you are done with writing the letter according to the needs of other companies, then you should print the letter on professional letterhead. Make sure that the job title, contact details, and other important contact extensions are included in the letter. Employment verification letter samples are widely being used and there are sites like templateLAB that offer free templates of these letters.
What should an employment verification letter contain?
Well, the information that should be entailed in the employment verification letters depends on the requirements of the third party, and the policies of your company regarding disclosing the employee data.
An employment verification letter should not be printed from the local shop, but it should be printed on the company’s official letterhead that contains the logo of the company. The following information should be in a letter of employment verification:
- Name of an employee
- Address of an employee
- Employment dates
- Job title of an employee
- Job description of an employee
- Employee current pay
- Termination reason
- Name and address of the company requesting verification
Format of writing an employment verification letter
Before choosing the format of the verification letter, verify from the third party that they need an email letter or physical letter. When you choose to write a physical verification letter for your employee, then use standard business letter format, the contact information of your company, the date, and on the upper left-hand corner write the recipient’s contact information.
Employment Verification Letters
Verification Letter Sample & Templates (Word & PDF)
Standard typical employment verification letter contains a word count from 50 to 100 words, and it should be brief plus must contain the requests of a third party. Well, it also depends on your writing skills to explain briefly in the minimum amount of words.
If you need to verify an employee’s employment history, you can request this information from their previous employer. This process is important to ensure that the employee is truthful about their work experience and qualifications.
If you’re a manager who is responsible for writing employment verification letters, there are a few things you should keep in mind. First, be sure to include all of the relevant information that the recipient will need. This includes the employee’s name, job title, dates of employment, and salary information.
Second, make sure that the letter is free of grammar and spelling errors. Not only will this reflect poorly on you as a manager, but it could also lead to confusion on the part of the recipient.
Finally, be sure to sign and date the letter before sending it off. This will serve as your official verification that the information contained therein is accurate.
By following these tips, you can be confident that your employment verification letters will be clear, concise, and error-free.
For a very long time, such employment verification letters are helping employees in securing loans, new jobs, and much more, so it’s very important for you to make communication skills right. Remember that, the letter of verification is also the reflection of your company as a whole. If you find this article helpful for your employment verification letters then kindly share it.