While planning any get together, birthday party, hangs out, road trip or weddings the most pivotal thing is budget management. You have to cover all of the expenses out of your income in the case of family event but is you are running business, everyone desires to earn more than expenses. So to manage your event’s budget is very crucial.
Not only expenses need to be managed there are many other things related to money that are very important to be managed. You have to manage the income from different sources, and you can do this task easily with the help of this template that allows you to track your earnings and expenses in order to manage your budget in most efficient way.
You can get help with this event budget worksheet. This worksheet covers wide range of types of events. This template gives you three event management examples i.e. a seminar, a bike race and a scout camp.
The section at the top of the worksheet gives you a quick reference of the expenses, income and final balances of your budget.
In addition to this you can also see the blue chart showing comparison of your income and expenses and also tells that where your budget is going (estimated/actual income).
Below are the instructions, how to work with this spreadsheet, you want to create for any event like group scouting:
Step 1: Count the number of people attending the event from each group. To do this use income/funding section (entering the number of people in each group in the “estimated quantity” column), but for now keep unit cost zero.
Step 2: List the expenses in the expense section, some of the expenses depend on the no. of people attending the event. You may also want to create a formula to link this to income/funding section if that is easy for you.
Step 3: Enter initial funding if you have, in the first line of the income/funding section i.e. existing camp budget.
Step 4: To determine the cost per person look at the Balance listed at the top of the worksheet and divide that number by the number of people attending the camp.
Step 5: Based on the cost per person that you calculated, list the expected fees that you have collected in the income/funding section.
This event budget management template makes your event well managed. What all you have to do is to enter the data in the spreadsheet and will get the final results.